Privacy Policy

Information Collected And Stored Automatically

When you visit this page we automatically collect and store only the following information:

1. Your Internet address.
2. The date and time you access our site.
3. The pages you visit.
4. The location from which you access the site.
5. The type of operating system you use

 

We use this information to help us make our site more useful to visitors, to learn about the number of visitors to our site, to ensure that this service remains available to all users, and to identify unauthorized attempts to change information or otherwise cause damage.

 

Personal Information

 

Louis Berger International welcomes the EU General Data Protection Policy (GDPR) as a chance to enhance our commitment to data protection and to only collect your personal data where it is necessary. Good data practice is about trust. Here at Louis Berger International, we value the trust you place in us to handle your personal data. As such, we will continue to work hard at maintaining an ethical and transparent data privacy culture that ensures your data is protected. We encourage you to learn more on this topic by reading Louis Berger International’s Data Privacy Policy.

 

Website Security
For website security purposes and to ensure that this service remains available to all users, Louis Berger International utilizes a computer system that employs software to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Any attempts to cause damage or unauthorized access to confidential data could be subject to legal action.

 

Louis Berger International’s Data Privacy Policy
 
This Privacy Policy was last amended in March 2021.

This policy sets out the basis on which we will process any personal data we collect from you, or that you provide to us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it. For the purpose of applicable Data Protection Legislation, we are the data controller of the data that you provide to us. You can contact us by emailing us at [email protected] for general data protection enquiries, questions, issues, etc. and for data subject access requests, i.e., requests from individuals to amend, view, or erase their personal data.

 

1.  How do we collect information?
   • We obtain information from our staff, our service providers, agencies/authorities and our service users during the normal course of our business.
   • We obtain information from potential business partners and business intermediaries through our due diligence check which is part of our procurement process.
   • We may collect information that is available in the public domain, including but not limited to: newspaper or online media items, publicly available posts on LinkedIn or social media or Companies House listings.
   • We obtain personal information from you when you enquire about our activities, register with us, send or receive an email, ask a question or otherwise provide us with personal information.
   • We may also receive information about you from third parties that introduce you to us, for example from our service providers or partner organisations who provides us with your information.
   • We may obtain information from you if you “like” our page on Facebook, follow us on Twitter or connect with us on LinkedIn (“social media platforms”). We would only have access to your information to the extent that you have made it public on those social media platforms.
   • We may obtain information from you if you contact our Compliance and Ethics office (via email, HELPLINE etc.) We may collect information which you voluntarily provide. If this includes special category information we will only use this with your consent.
2.  What information do we collect?
   • The personal information we collect includes but is not limited to: name, date of birth, email address, postal address, telephone number, the company you work for, associated projects and the industry in which you work.
   • We collect additional information from employees, as set out in our Employee Privacy Policy (below).
   • For potential business partners and business intermediaries, advisors and professional experts, and other third party suppliers, the information we collect may include
     1. Name and address.
     2. Position and details of your work history, including length of time in the business and countries where you operate, business contact details, email and telephone number.
     3. Nationality.
     4. Shareholder information, percentage of shares ownership information and directors’ information.
     5. Other publicly available information as part of our due diligence checks
     6. Disclosure of any history of criminal activities and details of any investigation, charges and convictions, and any anti-corruption proceedings taken against you.
     7. Passport qualifications, certificates, CV, reference letters, language capabilities, signature, registration/license for Chartered Institutes.
   • If you are a key employee or director of a Louis Berger International client company or business partner, we collect information that may include special category data as part of our due diligence checks via the Exiger system.
3. How do we use this information?
   • We will use your personal information:
     1. to provide and promote our consultancy and advisory services;
     2. for recruitment purposes;
     3. for business development, i.e., bid proposals;
     4. to provide you with products or information you have requested;
     5. for direct marketing;
     6. to maintain our own accounts and records;
     7. to support and manage our staff (see in more detail our Employee Privacy Policy below); and
     8. for the purpose of anti-corruption and compliance review as part of our vetting activities and internal investigations.
   • We take appropriate measures to ensure that the personal information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.
4. Our lawful basis for processing
   • We collect the information for the purposes set out above. The lawful basis on which the information is processed includes:
     1. Processing is necessary for the execution and/or performance of a contract to which you (or your employing company) are a party. If you fail to provide this information, we may be unable to execute and/ or perform the contract.
     2. Processing is necessary for the purpose of the legitimate interest pursued by Louis Berger International or a third party, except where your rights as a data subject override our legitimate interest. Our legitimate interest in this case is good management of the Louis Berger International business.
     3. Your consent for processing special category data for the Compliance and Ethics Office.
     4. Where processing is not necessary for the above reasons, we only process your information with your consent, or as otherwise required or permitted by law.
5. Who do we share our information with?
   • We may share your information with other members of the WSP group of companies (the Group), for the purposes listed above. This may require transfers of your information to other countries inside and outside the European Economic Area (EEA).
   • Such transfers are made as permitted by having an agreement in place with the recipient using the applicable Model Contract clauses as required by the European Commission (Data Transfer Agreement). Where no Model Contract is in place, we only make such transfers as expressly permitted under applicable data protection legislation, for example with your explicit consent.
   • We may pass your information to our data processors, agents and associated organizations for the purpose of providing services to you and for the other purposes listed at paragraph 3 above. Where we use data processors, we will make sure there are appropriate controls in place to protect your data. This means that all data will be processed in accordance with applicable data protection laws, the Group Code of Business Conduct and this Data Privacy Policy.
   • We may also need to disclose your information to third parties if required by law (for example to government bodies and law enforcement agencies) or if we have your permission to do so.
   • We may with your consent share your information with third parties who request references from us.
6. How long do we keep your information for?
   • We keep your information for no longer than is necessary. We will retain your information for any period required by law, for example for compliance in the UK with Her Majesty’s Revenue and Customs requirements. Where we are not under a legal obligation to retain your information, we will determine what is necessary by reference to the lawful basis for processing set out above and our legitimate interests.
   • If you have any questions about how long we keep your information, please contact us at the email address stated at the beginning of this document.
7. How do we protect personal information?
   • We take appropriate technical and organizational measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.
8. Your rights
   • You have a right to ask us to confirm whether we are processing information about you, and to request access to this information (“right of access”).
   • You also have the right to be informed of the safeguards we have in place relating to any transfers of your information to another country or to an international organization.
   • You may ask us, or we may ask you, to rectify information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate or complete information which is incomplete (“right to rectification”). If you inform us that your personal data is inaccurate, we will inform relevant third parties with whom we have shared your data so they may update their own records.
   • You have a right to ask us to restrict our processing of your information (“right to restriction”) if:
     1. you contest its accuracy and we need to verify whether it is accurate;
     2. the processing is unlawful, and you ask us to restrict use of it instead of erasing it;
     3. we no longer need the information for the purpose of processing, but you need it to establish or defend legal claims;
     4. you have objected to processing of your information being necessary for the performance of a task carried out in the public interest, or for the purposes of our legitimate interests. The restriction would apply while we carry out a balancing act between your rights and our legitimate interests;
     5. you exercise your right to restrict processing, we would still need to process your information for the purpose of exercising or defending legal claims, protecting the rights of another person or for public interest reasons.
   • You have a right to obtain your personal data from us and reuse it for your own purposes, perhaps for another service, without hindering the usability of the data (“right of portability”). This right does not apply where processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.
   • You have a right to seek the erasure of your data (often referred to as the “right to be forgotten”). You may wish to exercise this right for any reason, for example where it is no longer necessary for us to continue holding or processing your personal data you may withdraw your consent. You should note that we are entitled to and reserve the right to retain your data for statistical purposes. This right is not absolute, as we may need to continue processing this information, for example, to comply with our legal obligations, or for reasons of public interest.
   • You have the right to lodge a complaint with a supervisory authority in your region.
   • If you wish to exercise these rights, contact us via email at: [email protected], as stated at the beginning of this Policy.
9. Changes
   • If your personal details change, please help us to keep your information up to date by notifying us via email at the above address. This does not affect any HR process or system already in place with regards to notification of any change in personal data.
   • We may change the terms of this privacy policy from time to time. Where such changes affect the purposes for which we use your personal information we will let you know.
10. This Data Privacy Policy was last amended in March 2021.

 

Privacy Policy: Employees Only
In addition to our general Privacy Policy, the following applies to employees and other consultants and contractors providing services on behalf of Louis Berger International (“staff”). This policy applies to you if you are employed by or work for a Louis Berger International entity within the European Union.

If you are employed by or work for a Louis Berger International entity outside the European Union, to the extent that information about you is processed by a Louis Berger International entity within the European Union this policy applies to you in respect of that information only.

 

Information We Process About You

A personnel file containing information about your work history with us and including (but not limited to) the following (the HR DATA):

• your contact details, home address, personal email and telephone;
• your family and dependents, next of kin and emergency contact information;
• your date of birth and national insurance number;
• your CV and details relating to your recruitment, including all information provided by you on the employee enrolment form; including qualifications, certificates, reference letters, language capabilities, signature, registration/licence for Chartered Institutes;
• details of your employment history and employment contract (or contract for services, as applicable), including date joined and information relating to termination of your employment;
• passport details, domicile and immigration status;
• your job title and id number;
• your photograph;
• geographical and location data;
• your business telephone and email address;
• working hours and attendance records;
• bank details;
• financial information, such as your salary, bonus and benefits;
• pension, third party payments and other deductions from salary;
• training records, including attestations, transcripts and reports;
• holiday and sickness absence records;
• medical information including doctors’ notes and self-certification;
• appraisal and performance records; and
• information relating to any disciplinary or grievance procedures, including the outcome of such procedures and, if applicable, warnings issued to you.

 

There may also be other information about you located within Louis Berger International, for example in your line manager’s inbox or desktop; with payroll; or within documents stored in a relevant filing system.

How We Use Your Information

We may also use your personal information in the following situations, which are likely to be rare:

We may also use your personal information in the following situations, which are likely to be rare:

• Where we need to protect your interests (or someone else’s interests)
• Where it is needed in the public interest.
• Where we rely on our legitimate interests, this is in the legitimate interest of conducting the business in accordance with good practice, and managing the relationship with you. We only collect special category information to the extent necessary to comply with our employment law obligations or as otherwise permitted by law.